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Student-Athlete Services Graduate Student Assistant
Position Number:
Hiring Unit:
UHM Athletics Department
Athletic Student-Athlete Services
Date Posted:
May 16, 2018
Closing Date:
May 23, 2018
Monthly Type:
9 Month
Full Time/Part Time:
Part Time
Special Funds

Other Conditions:
Position renewable upon satisfactory performance and availability of funds.
Duties and Responsibilities
  1. 1. Under the supervision of the Associate Athletics Director or designee, individual will assist in the planning, organizing and executing of various events, functions, projects and tasks as assigned.
  2. 2. Work with the Administrative Assistant to the Associate Athletics Director and student assistant to maintain office work and complete day-to-day, ongoing, or recurrent tasks and/or projects.
  3. 3. Research and compile information on UH Athletics alumnae.
  4. 4. Prepare senior list of all student-athletes that is used for Senior awards and Senior Salute.
  5. 5. Assist the Director of Student-Athlete Development with workshops and other duties as assigned.
  6. 6. Assist the Associate Athletics Director in all Rainbow Wahine Hui matters including preparing documents for meetings and coordinating events.
  7. 7. Prepare, produce, revise, copy and/or compile emails, memos, faxes, documents, notes, PPT presentations, spreadsheets, rosters, information packets, invitations, flyers, etc.
  8. 8. Answer phones, direct calls and/or messages.
  9. 9. Organize, collect, and prepare monthly calendars for the Supplemental Meal Program and communicate with the vendor and coaches regarding any issues or questions that may arise.
  10. 10. Issue book waivers for all student-athletes who are on athletic scholarship.
  11. 11. Contact appropriate staff in order to plan, facilitate, organize and/or execute various programs, events and/or workshops.
  12. 12. Send out annual program evaluations for each sport during the Fall and Spring Semesters.
  13. 13. Coordinate and compile Student-Athlete Handbook updates in order to renew the handbook each year.
  14. 14. Maintains confidentiality to include but not limited to information, files and records that the incumbent may obtain or possess, in accordance with federal and state laws and University of Hawaii policies.
  15. 15. Demonstrate a positive and professional working attitude and maintain a collaborative working relationship with the coaching staff, team members, support staff, administrators in the UH Athletics Department and other individuals associated with the Athletics.
  16. 16. Know, recognize, and comply with the laws, policies, rules, and regulations governing the University of Hawaii and its employees, and the rules of the NCAA and affiliated conferences as now constituted or as may be amended in the future. Immediately advises the Director of Athletics or designee if you have reasonable cause to believe violations, whether by employees or students, have occurred or will occur.
  17. 17. Other duties as assigned.
  19. 1. Coaches Workshops – Fall and Spring Semesters
  20. 2. Senior Salute – Spring Semester
  21. 3. Scholar-Athlete Dinner – Spring Semester
  22. 4. Title IX/Gender Equity Workshop
  23. 5. Student-Athlete Handbook Orientation
  24. 6. Supplemental Meal Program
  25. APPOINTMENT PERIOD: August 1, 2018 to May 31, 2019
  26. CRITERIA FOR GRADUATE STUDENT ASSISTANTS: Classified degree-seeking student in a Masters program under the UHM Office of Graduate Education; Graduate School student enrolled in at least six (6) credit hours per semester at the University of Hawai‘i, Manoa. Note:International students must take 8 or more credits (full-time) which is a requirement to have a I-20. Maintain the requirements of a Graduate School student including Grade Point Average requirements. Be in good academic standing
  27. BENEFITS: The maximum amount a Graduate Student Assistant may receive will be equal to a Graduate School (General) at the University of Hawaii at Manoa tuition and fees (general) up to 9 credits hours per semester maximum. Tuition does not include payment for Outreach College extension courses. GSA will be responsible for payment to Outreach College. Graduate Student Assistant will receive a monthly stipend for room and board (Student-Athlete Grant in Aid (SA GIA) equivalency) for nine (9) months (September through May). The Department will pay for required books (up to 9 credit hours) per semester.
Minimum Qualifications
  1. Accepted into a UHM graduate program at the time of hire, Bachelor’s Degree, Knowledge of intercollegiate athletics, Proficient in Microsoft Office applications – Word, Excel, PPT, Familiar with Internet Explorer, Familiar with Acrobat Reader, Ability to communicate effectively, Resourceful, diligent, flexible, Ability to work independently, Ability to manage time wisely
Desirable Qualifications
  1. Acceptance into a UHM graduate program in educational administration, public administration, education, athletics administration or sports related field.

To Apply:
Submit cover letter indicating how you satisfy the minimum and desirable qualifications, resume, and names of 3 professional references to (3 attachments maximum).
  1. UHM Athletics Department
  2. Attn: Human Resources
  3. 1337 Lower Campus Rd
  4. Honolulu, HI 96822
  1. Charlinda Ioane, Admin Asst; 808-956-4498;

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

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